Forcing your employees to buy through SAP is problematic. The system is hard to use, complex and requires extensive training. That’s a major problem for procurement leaders, as the usability of purchasing systems directly correlates to adoption, compliance and spend under management.
Procurement leaders want to make life easier for their team. Unfortunately, ripping and replacing SAP is out of the question for all but a few. SAP organizations have invested too much time and money, and the migration process to a new system would be a multi-year migraine. And despite the usability concerns for employee purchasing, SAP remains a powerful, reliable and effective ERP.
Thankfully, there are alternatives for procurement teams. The most effective is integrating a modern and digital marketplace and purchasing platform (like Vroozi) to fix SAP’s usability issues and make it easier for your team to request and buy the goods and services they need.
Below are five key procurement benefits you can reap by modernizing your SAP investment with Vroozi.
Make SAP business buying easier
Employees want easy access to the goods and services they need to run the business. Clunky, manual and cumbersome PO processes – the kind that typically bubble up when an ERP is used for purchasing – make this difficult.
To overcome this challenge, equip your team with a mobile-first marketplace and catalog on SAP that makes the process fast and simple. The experience should be familiar – like their favorite online retailer – and not require any training.
By implementing a consumer-like marketplace, users can easily find and purchase goods from pre-approved vendors and take advantage of pre-negotiated discounts – anytime, anywhere and from any device. Marketplaces eliminate the research your team needs to do when buying and purchasing goods and services on their own. The legwork is already done, and all your suppliers are in one, convenient place.
On the backend, all the relevant purchasing and supplier data is processed and integrated directly through SAP. The frontend, however, is modern, user-friendly and easy-to-use. It’s a win-win for procurement and employees.
Increase remote and hybrid productivity
As mentioned above, employees are more likely to purchase goods and services within the confines of your procurement and financial protocols if you make it easy for them. In turn, you increase financial control and drive spend to sourced suppliers, leading to fewer rogue purchases, less budgeting surprises, lower costs and more spend under management.
Mobile is an essential aspect of making it easy. Your employees live and work on the go. Does your purchasing strategy?
Let’s be honest: “mobile-first” doesn’t exactly come to mind when you think of SAP. This is another area where Vroozi can help. Our marketplaces, catalogs and procure-to-pay functionality create a mobile experience for you and your users that’s fully integrated with SAP. Your team can request, approve and manage transactions from anywhere and at any time. This makes everyone’s lives easier and leads to greater productivity, efficiency and spend management.
Cloud adoption accelerated greatly as a result of the pandemic
Estimated that cloud solution market will reach $832.1 billion by 2025
83% of workers said they felt a hybrid work model would be optimal moving forward
Synchronized and reliable data
Vroozi’s SAP marketplace and catalog automatically unifies data throughout the procurement function. This ensures all data is clean, accurate and exists in one centralized location. This saves significant time and reduces mistakes by eliminating the need for your team to mix, match and copy data from different systems, or worse, record data from manual processes (like email exchanges or one-off purchases).
It’s impossible to make informed financial and procurement decisions when data exists in siloes. Vroozi overcomes this by offering a single source of truth for master data that:
- Automatically cleans and normalizes spend data
- Ensures accuracy with three-way match
- Saves time by automatically syncing across multiple systems
Streamlined procurement processes
Today’s business landscape is chaotic. One surefire way to reduce all that chaos is to streamline and automate your purchase order approval process. A cloud-based, digital purchase order management and approval application:
- Saves time and money
- Eliminates human error
- Is green/paperless
- Greatly reduces risk
The right solution will integrate with your ERP (like SAP) and automate all (or the large majority) of the steps in the buying and purchasing process, making it easier for you to manage purchase orders, invoices and payments. Automation eliminates the need for:
- Manual data entry and processing
- Chasing internal and external stakeholders for answers and approvals
- Answering supplier questions on orders and payments
- Updating, processing and verifying financial documents
- Manually tracking and managing requisitions, orders, invoices and payment confirmations
Automating with Vroozi helps you work less, get more value from SAP, and find time to focus on what you love.
Streamlining procurement processes could result in a 40% increase in end-user adoption. Your employees and suppliers will thank you for it too. You will accomplish more objectives, improve supplier relationships and increase employee productivity.
Simplify the Transition to S/4HANA
The transition to S/4HANA is top of mind for many SAP users. Vroozi’s add-ons works with SRM, SAP ECC, S/4HANA, and more. Your users continue to use the Vroozi marketplace and catalog system without disruption, regardless of what your IT and tech team is changing in the background. This helps keep user adoption high. (Read more here: How to ease the SRM to S4/HANA Transition with Vroozi)