Manual invoice processing slows down accounts payable (AP) teams, increases errors, and ties up resources in repetitive tasks. But for businesses running on SAP, there’s an answer: automation.
Touchless invoice processing can be achieved when SAP’s financial and procurement backbone is merged with Vroozi’s procure-to-pay, AI-powered automation. By combining data, workflows, and matching logic, organizations can do away with manual entry and reduce payment cycles from weeks to mere minutes.
Here are four steps to achieving a fully automated, touchless invoice workflow with Vroozi and SAP.
1. Digitize Invoice Capture with AI and SAP Integration
The first step to touchless processing is exchanging manual data entry with intelligent digital capture. Manually keying in invoice data is the principal source of errors.
Vroozi skips this step by using AI-driven data extraction to read and digitize invoices electronically, no matter their format. All captured fields, from vendor details to line-item data, sync automatically and securely with SAP. This means perfect accuracy from the get-go.
2. Automate PO and Goods-Receipt Matching
The second step is validation. In a manual system, this involves meticulously matching invoices against purchase orders (POs) and goods receipts, a time-consuming process that can take days.
Vroozi automates this process. The platform performs two-way and three-way matching in real-time, instantly verifying invoice details against SAP PO and goods receipt data. This synchronization makes certain that compliant invoices flow straight through without human intervention, a true touchless invoice processing experience. Your AP team will then be free to focus on other assignments.
3. Apply Business Rules for Zero-Touch Routing
Manual review of invoices isn’t necessary for every transaction. Smart, automated routing ensures that invoices move through your organization efficiently, without unnecessary delays or human interactions.
Vroozi automatically routes invoices using your company’s predefined:
- Business rules
- Approval thresholds
- SAP cost-center logic
This allows compliant or low-risk invoices to bypass manual approvals, moving them to the final processing stage.
4. Enable Straight-Through Processing to SAP for Posting and Payment
The final step is posting the validated invoice for payment. In a touchless invoice processing system, this happens automatically, without the need for a single manual keystroke in SAP.
Once Vroozi validates and approves an invoice, the data flows directly into your SAP for posting. This completes the touchless process. Your SAP system retains full control over the final financial steps, including posting, payment, and reporting, while your business benefits from a fully automated process.
Manual vs. Touchless Invoice Processing with SAP and Vroozi
Here’s how manual invoice processing in SAP compares with an automated, touchless workflow powered by Vroozi:
| Process Stage | Manual Processing in SAP | Touchless with SAP + Vroozi |
|---|---|---|
| Capture | Paper/email entry, high errors | AI-driven capture, instant accuracy |
| Matching | Manual PO and receipt checks | Automated 2-way/3-way matching |
| Routing | Slow, manual approval chains | Rule-based routing, auto-approval |
| Posting | Manual data keying into SAP | Straight-through posting to SAP |
| Cycle Time | Days or weeks | Minutes or hours |
| AP Workload | High, repetitive, and manual | Low, strategic, and exception-based |
Frequently Asked Questions
Q: Does Vroozi replace SAP’s AP functionality?
A: No, Vroozi enhances and extends SAP’s powerful AP capabilities. It digitizes the front-end processes of invoice capture, matching, and routing, feeding validated, compliant data directly into SAP for final posting and payment.
Q: Can this work with SAP S/4HANA and ECC?
A: Yes, Vroozi integrates seamlessly with both SAP S/4HANA and SAP ECC environments, allowing you to modernize your invoice processing with its simple ‘snap-on’ architecture.
Q: What if our suppliers send invoices in different formats?
A: Vroozi’s AI is designed to handle a variety of formats. It intelligently reads and normalizes data from any invoice format—whether it’s a PDF, email, or digital file—giving consistent, accurate data extraction for every supplier.
Elevate Your SAP Environment for the Future with Vroozi
Transform your accounts payable function from a manual cost center into a strategic, automated powerhouse. By integrating your systems with Vroozi and SAP, you can embrace touchless invoice processing, eliminating errors and expediting payments.
Learn how to achieve touchless invoice processing and simplify your procurement process by scheduling a personalized demo today.
