Risks become more likely when procurement operates in a silo. When disconnected from core project management systems, there is a possibility of budget overruns, compliance gaps, and delays. By integrating e-procurement directly into your Deltek Costpoint environment, you’ll be aligning every purchase with your project’s success.
Vroozi’s marketplace-first model and e-procurement capabilities integrate seamlessly with Deltek, harmonizing purchasing with project goals, cost centers, and billing requirements. This guide shows how Vroozi and Deltek work together to empower your team and provide real-time visibility to keep projects on track and on budget.
Aligning Procurement to Project Cost Structures
Vroozi’s procure-to-pay platform ensures every purchase is assigned to the corresponding project, cost center, and billing code in Deltek from the second the request is put through.
In project-based work, every dollar must be accounted for. When a team member begins a purchase, the request flows with all the necessary project metadata embedded. This guarantees a smooth procurement process as it:
- Eliminates manual coding errors and time-consuming reconciliation.
- Ensures financial data in Deltek is always accurate and up-to-date.
- Provides a clear audit trail for every transaction, from the Deltek Costpoint timesheet to the final invoice.
Streamlined Supplier Access and Catalogs for Project Teams
Vroozi’s marketplace-first model gives contractors, engineers, and field teams centralized access to approved suppliers and catalogs that are in keeping with specific project needs. This guided buying experience ensures that teams are purchasing goods at the right, pre-negotiated prices.
The unified catalog search allows users to find what they need quickly across all contracts and suppliers. This streamlines the user experience, promotes adoption, and reduces “maverick spending,” where teams buy from unapproved vendors due to confusion or frustration.
Automated Workflows That Respect Project Governance
Vroozi’s intelligent workflow engine adapts approvals and routing based on your established project rules, budget limits, and Deltek workflows.
This allows field teams to get a fast, simplified procurement experience that keeps projects moving forward. At the same time, all purchasing activities remain compliant with your business’s governance policies, ensuring every purchase—from a Deltek Costpoint timesheet submission to a delivered order—is approved by the right stakeholders without manual intervention.
Real-Time Visibility and Reporting for Project Procurement
With Vroozi integrated into Deltek, procurement and finance teams gain real-time data on spend by project, supplier, and cost center. Intuitive dashboards show both committed and actual spend across all projects, giving you a complete financial picture at a glance.
| Aspect | Traditional Procurement | Vroozi + Deltek E-Procurement |
|---|---|---|
| Supplier access | Multiple portals, inconsistent vendors | Single marketplace with approved suppliers |
| Cost allocation | Manual coding and errors | Project/cost center embedded in request |
| Workflow speed | Slow, manual approvals | Automated routing with project logic |
| Spend visibility | Delayed, fragmented | Real-time by project, supplier, cost center |
| User adoption | Low, fragmented experience | Guided buying aligned with project roles |
| Compliance | Hard to enforce across projects | Embedded rules and catalog controls |
Getting Started: Best Practices for Implementation
A successful integration begins with a secure foundation. These five best practices will help you to get the most value out of Vroozi and Deltek:
- Define project cost centers, billing codes, and approval authorities in Deltek.
- Onboard key suppliers and align catalogs with project-specific needs.
- Configure Vroozi workflows around your existing project roles and budgets.
- Train field and project teams on the new, intuitive guided buying experience.
- Monitor key performance indicators (KPIs) like spend by project, user adoption, and cycle times.
FAQ: E-Procurement with Vroozi and Deltek
Q: How does Vroozi integrate with Deltek systems?
A: Vroozi connects directly to Deltek’s procurement and financial modules using pre-built connectors. Project codes, approval workflows, and cost centers are embedded in each purchase request, ensuring seamless data synchronization.
Q: Can project teams access the marketplace without heavy training?
A: Yes. Vroozi provides an intuitive, consumer-style shopping interface that is easy to use. The experience is tailored to different project roles and buying patterns, which encourages high user adoption with minimal training needed.
Q: Is it possible to standardize suppliers across all projects?
A: Absolutely. Vroozi’s marketplace-first model enables centralized supplier management, ensuring all projects and teams purchase from a consistent selection of approved, vetted vendors at the agreed prices.
Achieve Total Project Control with Vroozi and Deltek
By integrating Vroozi’s e-procurement platform with Deltek, including Deltek Costpoint Timesheet, you can put an end to manual processes, ensure compliance, and access the real-time spend visibility needed to manage project-based work. Empower your teams with the tools that will help them succeed—while maintaining complete financial control.
See how Vroozi can power your project for success with Deltek by scheduling a demo today.
