When you’re running a project-based business it can feel like every day is a race against the clock.
You’re juggling multiple vendors and trying to coordinate deliveries to match your project schedules. Sometimes you spend most of your day chasing down order confirmations and delivery statuses.
Implementing the right digital solutions means you can coordinate more closely with suppliers and keep tighter control over project budget and timelines.
With Deltek and Vroozi’s partnership, you’ll be able to see and manage all orders – who placed them, which suppliers were used, at what cost, and the delivery status of materials and items. You’ll get full spend visibility, which helps prevent over-ordering and saves time hunting down delayed shipments.
Let’s take a look at how you can use the power of both platforms combined to improve project-based purchasing.
How Deltek Excels at Project-Based Procurement
Deltek Costpoint integrates various features into one cloud-based ERP platform specifically designed to help government contracting clients. From budgeting, project accounting, contract management, and more, GovCon clients get a clear picture of different project aspects and the power to manage changes in a single interface.
Project Accounting
Deltek Costpoint pulls in real-time data, letting you compare expenses against budget while ensuring that all transactions are accurately assigned to the correct accounting objects and facilitate compliance with FAR requirements. This precision facilitates faster and more accurate financial reconciliations, helping you close the books efficiently and with confidence. You don’t have to wait for updates or deal with end-of-month surprises, as you can continually monitor financial performance and make adjustments as needed. Additionally, detailed cost breakdowns, including labor and materials, provide full financial transparency, allowing project managers to maintain control and compliance at every step.
Inventory and Materials Management
Managing inventory means aligning resources with project timelines and demands, which can get complex. Deltek Costpoint simplifies everything by tracking materials from arrival to when they’re used on a project.
You get a clear and full picture of what’s available, what’s being used, and what needs reordering. No more guessing games or last-minute scrambles to find materials.
Deltek’s forecasting tools use project data to predict what and how much of each material you’ll need further down the line, enabling you to plan purchases with more precision. It cuts down on wastage and avoids delays waiting for essential materials.
Supply Chain Management
Costpoint provides a direct line to your suppliers, enabling seamless coordination to keep your projects on track. The platform not only automates purchase order creation and management but also helps you conduct vendor assessments. You can evaluate suppliers based on critical factors like cost, quality, delivery times, and reliability.
In addition, Costpoint supports robust supply chain planning to ensure necessary materials arrive on time while maintaining optimal inventory levels. This balance reduces the risk of delays from material shortages or excess inventory that can inflate costs. By combining real-time planning capabilities with reliable supplier insights, Costpoint helps mitigate supply chain risks and ensures smooth project execution.
Quality and Shop Floor Operations
Costpoint’s best-of-breed integration with Deltek TIP Technologies delivers a comprehensive quality management system (QMS) and a shop floor solution, providing real-time visibility into production processes. This enables manufacturers to quickly address issues, minimize costly rework and delays, and seamlessly support complex compliance requirements like ISO 9001, AS9100D, FAA, etc. while ensuring the delivery of high-quality products.
How Vroozi Enhances Deltek Costpoint for Procurement Automation
Vroozi adds even more value to the Deltek Costpoint platform with a centralized supplier marketplace you can access directly within the ERP interface, streamlining material sourcing and achieving compliance.
Without Vroozi, coordinating with multiple suppliers means jumping between different systems or using manual processes, which is time-consuming and leaves room for error.
With Vroozi, it’s all in one place. Simply pull up Vroozi in the Deltek interface, browse through a large network of suppliers, compare prices and delivery times, and purchase goods and services without ever leaving the system.
For example, if you’re gearing up for a new project, you can instantly check which suppliers have the materials you need, see the agreed pricing, and place orders – all within a few clicks. It cuts down the time it usually takes to make procurement decisions and helps keep the project on schedule.
The automated spend management feature means that as soon as an order is placed, the costs are tracked and logged against your project budget. The punch-out features are also helpful, allowing you to place orders based on pre-negotiated terms directly through the suppliers’ e-commerce platforms. The order info is automatically fed back into Costpoint for accurate record keeping.
In practical terms, using Vroozi with Deltek Costpoint means less time spent on manual procurement tasks, fewer errors in ordering, and better compliance with budget constraints.
Enhanced Visibility and Analytics With Deltek + Vroozi Real-Time Project Spend Insights
Vroozi’s analytics tools give you real-time spend insights. It lets you see if you’re about to go over budget the moment expenditure starts to creep up. Instant spend visibility like this means you can adjust your spend before it becomes a problem.
For instance, if a certain project phase is using resources faster than planned, you can spot it in real-time and either re-allocate budgets or find alternative solutions.
Vroozi also makes forecasting much more accurate by feeding detailed, project-level data into Costpoint. You can use historical data and current spending trends to predict future needs with precision.
Because everything is visible and tracked, there’s a reduced risk of spending errors or policy breaches. Every purchase goes through the correct approval channels automatically, and any deviations from the set procurement rules are flagged right away.
Automation Features for Efficiency and Compliance
Deltek and Vroozi eliminate endless purchase request email chains by automating approval workflows. Approvals happen fast, sticking to the rules you set, so there’s no risk of bypassing necessary compliance checks.
For example, if a project manager needs to expedite a critical order, they don’t have to wait for someone to be back at their desk to approve it. They can just handle it there and then on a mobile device. This helps maintain project momentum, especially when deadlines are tight.
Deltek & Vroozi – The Ultimate Project Procurement Solution
Integrating Deltek Costpoint and Vroozi frees you from getting bogged down with paperwork, pushing timelines, and fire-fighting payment issues.
Instead, you’re ahead of the game. You’ll keep your projects running smoothly with real-time purchasing data and a single point of access for supplier interactions, order management, and spend analytics. You can also automate some of your workflows to save time and money.
If you’d like to find out more about the Deltek-Vroozi partnership and how it could benefit you, get in touch with our team today.
